ALL NATIVE GROUP

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Office Management Specialist-NE-ANG-Integrated Health

at ALL NATIVE GROUP

Posted: 4/8/2019
Job Reference #: 1632
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Job Description

OFFICE MANAGEMENT SPECIALIST- WASHINGTON, DC

 

Required Experience:

 

1-2 years in an administrative position within the federal government (preferably DOS or DOD)

 

Required Qualifications:

 

  • Must be able to use a Microsoft Office programs including Outlook, Word, Excel, and PowerPoint

  • Must possess ability to compose office correspondence and to prioritize responsibilities and work independently

 

Responsibilities:

 

  • Maintains the Director’s appointment schedule 

  • Assists with the arrival of visitors at the Harry S. Truman Building and their movement through security screening

  • Meets and greets guests on arrival to office

  • Answers the senior advisor’s phone and takes messages as needed

  • Submits the office’s monthly copy machine meter reading

  • Maintains file documentation and storage according to applicable FAM

  • Scans, faxes, and shreds correspondence as appropriate

  • Ensures continuous operation of office equipment (printers, fax, copier)

  • Ensures that the office is properly stocked with ample office supplies

  • Ensures that the senior advisor is supplied with business cards

  • Prepares office correspondence and obtains proper approvals (signatures and

  • permissions)

  • Tracks and manages time and attendance information for office staff

  • Initiates and processes requests for travel authorization for all members of the office and obtains visas, passports, and other documentation required for travel.

  • Tracks authorizations to ensure that airline tickets are purchased in a timely matter.

  • Completes travel vouchers and ensures accuracy

  • Prepares and submits expense vouchers for local travel

  • Obtains funding for logistical support for travel and/or language support services

  • Serves as the point of contact for representational funds, ensuring that reimbursements are processed

  • Prioritizes responsibilities

  • Works independently

  • Carries out other special assignments as required

NOTE: These statements are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties, and skills required of this job.
 

The ALL NATIVE GROUP companies offer a rewarding career experience. In addition to dynamic career opportunities, we provide competitive salaries, excellent benefits, retirement funding, as well as ongoing training and professional development.
 

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As subsidiaries of a Native-owned corporation with offices around the world, ALL NATIVE GROUP companies are proud to promote an inclusive and diverse workplace and respect the cultural traditions in the communities where we operate.
 

The ALL NATIVE GROUP companies are an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
 

EOE/M/F/Vet/Disabled/Sexual Orientation/Gender Identity/Drug Free Employer SBA 8(a), SDB Certified, HubZone, Buy Indian Certified Native American Tribally-owned company

EOE/M/F/Vet/Disabled/Sexual Orientation/Gender Identity/Drug Free Employer

SBA 8(a), SDB Certified, HubZone, Buy Indian Certified, Native American Tribally-owned

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!