Arizona State University

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ASSOCIATE DIRECTOR, PROCUREMENT STRATEGY

at Arizona State University

Pay: $95,000 to $105,000/year
Depends on Experience
Posted: 4/4/2019
Job Status: Full Time
Job Reference #: 50804BR
Keywords:

Job Description

Associate Director, Procurement Strategy

Arizona State University

UBS PUR Management

Campus: Tempe

50804BR

 

Salary Range

$95,000 - $105,000 per year; DOE

 

Close Date

18-April-20

 

Job Description

Under administrative direction, assists in the developing and managing ASU's strategic procurement activities including strategic sourcing, vendor relationship management, sustainable procurement, and small and diverse business programs.

 

Essential Duties

  • Responsible for the identification of strategic sourcing opportunities through various methods including data analysis, inter-departmental coordination, and inter-collegiate relationships.
  • Develops strategies and approaches to successfully implement strategic sourcing initiatives
  • Conducts sourcing events including Requests for Proposal (RFPs) and other formal and informal solicitations. Awards business to participating suppliers.
  • Negotiates contracts with awarded suppliers ensuring ASUs best interests are maintained and contractual relationships are clearly defined.
  • Manages the contractual relationship between ASU and suppliers ensuring terms, measurements, and Key Performance Indicators (KPIs) are monitored and any resulting actions are executed.
  • Conducts periodic supplier reviews including resolutions of outstanding performance issues.
  • Ensures that financial agreements in strategic contracts are monitored and maintained.
  • Works closely with Auxiliary Business Services to ensure supplier relationships continue to be beneficial to ASU and works with constituents to resolve contractual problems.
  • Works closely with University Sustainability Practices to ensure appropriate sustainable procurement practices are established, maintained, and reported.
  • Responsible for diverse business community outreach and relationship building at the highest management levels with both the suppliers and business advocacy groups.
  • Acts as the lead in identifying potential diverse suppliers to participate in procurement opportunities.
  • Manages the analysis and reporting of spend with diversity suppliers to capture and track supplier diversity results against university and statewide goals.
  • Keeps abreast of legislative developments, public law and sponsor requirements affecting small and diversity business subcontracts.
  • Acts as ASUs subject matter expert on small and diverse business programs, requirements, and reporting.
  • Manages a team of professional procurement staff that may include buyers, contract specialists, analysts and supervisory staff.
  • Evaluates, identifies and assesses risk exposures and financial impact to assess organizations risk exposures.
  • Works closely with stakeholders across the university to understand their short and long term business plans, development strategies, goals and objectives. Maintains current knowledge of Federal, University and ABOR directives that affect procurement.
  • Interprets federal and state laws and regulations concerning procurement activities.
  • Develops and manages collaborative relationships with various university departments and strategic suppliers.
  • Prepares and maintains status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations as needed in consideration of project progress/outcomes.
  • Collaborates with team members both internal and external to ensure optimal outcomes; builds, develops and maintains relationships vital to partnership/supplier success.
  • Supervises staff which includes hiring, performance management, professional development, and work assignments.

 

Minimum Qualifications

Bachelor’s degree in business administration, or related field and seven (7) years of contract management/administration/procurement experience and including four (4) years of management/supervisory experience OR eleven (11) years of contract management, procurement and administration experience and four (4) years of management/supervisory experience, OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

 

Desired Qualifications

  • Knowledge of sourcing methodologies, contract law, terminology, writing and administration
  • Knowledge of Arizona Board of Regents (ABOR), University, State and Federal standards, regulations and guidelines.
  • Knowledge of contract review, procurement and risk management principles and practices and techniques of file/record maintenance and control.
  • Demonstrated knowledge of sourcing practices, contracts, insurance contractual provisions, risk analysis and risk impact of organizational contracts.
  • Knowledge of strategic planning principles and practices
  • Knowledge of supervisory principles and practices
  • Experience in analyzing and interpreting complex documents.
  • Evidence of effective written and verbal communication skills.
  • Experience in problem solving and decision-making
  • Experience in managing multiple priorities in a fast paced deadline driven environment
  • Experience interfacing with diverse client groups with an emphasis on customer service.
  • Experience in communicating both internally and externally across all management levels..
  • Experience in building and maintaining effective business relationships with suppliers.
  • Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment
  • Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs

 

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
  • Required to stand for varying lengths of time and walk moderate distances to perform work
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
  • Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
  • Clearly communicate to perform essential functions
  • Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals

 

Department Statement

Arizona State University’s Procurement Department has a national reputation for excellence in higher education and has been awarded the Achievement of Excellence in Procurement Award by the National Procurement Institute for 10 years in a row. ASU’s Purchasing and Business Services unit assists the university in procurement of goods and services for instruction, research and operations. We are committed to exceptional customer service in order to provide innovative, sustainable and cost savings solutions in the procurement of goods and services for the University.

 

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree 

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-965-3456 or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).

 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

 

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

 

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU Procurement will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

 

To apply, please go to www.asu.edu/asujobs under Careers at ASU, click “External Staff” and enter ReqID# 50804BR or go directly to:

 

Application Instructions

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