Arizona State University

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at Arizona State University

Pay: $43,920 to $70,000/year
Depends on Experience
Posted: 4/9/2019
Job Status: Full Time
Job Reference #: 50962BR

Job Description

Project Coordinator – Research

Arizona State University

Engr Research/GRAD/Profsl/Prgm

Campus: Tempe



Salary Range

$43,920 - $70,000 per year; DOE


Close Date




Job Description

The Office of the Vice Dean for Research and Innovation in the Fulton Schools of Engineering is seeking a Project Coordinator to work collaboratively with faculty, staff, and other stakeholders to plan, direct, organize, and execute fast-paced and highly complex research projects. Project Coordinators identify and acquire necessary resources and coordinate efforts to ensure timely delivery of project outcomes in accordance with sponsoring source's expectations across a range of scales and engineering research areas.

In the university environment, this requires: developing a working knowledge of cutting edge concepts and technologies; working with teams to develop proposals and other strategies to fund projects and programs (e.g., defining scope, outlining deliverables and milestones, developing costing models, and writing/editing support); understanding the importance of graduate and other training in the research enterprise; learning to navigate and anticipate the dynamic and ambitious ASU environment; and helping to manage resources efficiently and creatively by monitoring task and milestone delivery, tracking adherence to budgets, managing staffing requirements, and fulfilling reporting expectations. The person in this position will work independently and within a complex, structured team.
Working hours are typically Monday-Friday 8AM to 5PM with occasional weekend or evening work to meet project requirements.


Essential Duties

  • Plans, develops, implements, and manages a project team through complete task definitions and work requirement identification and assignments. 
  • Works closely and collaboratively with key stakeholders to define project scope, strategy, budget, and outcomes; identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome(s). 
  • Establishes and continually monitors/manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness. 
  • Prepares and maintains all project status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations as needed in consideration of project progress/outcomes. 
  • Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance. 
  • Manages, coaches, and supervises all project team members both internal and contracted to ensure optimal outcomes; builds, develops, and maintains relationships vital to project success. 
  • Works collaboratively with Principal Investigator(s) to engage leadership, associated scientists and other research related staff to define and identify all required project infrastructure including, but not limited to: space, build/reconfiguration of laboratory facilities, equipment, technology and instrumentation to ensure timely availability for successful launch and ongoing project operations. 
  • Prepares all post-project reports, budget allocations and summaries/filings to ensure timely dissemination of information to all interested parties. 
  • Coordinates project activities; assists in their execution. Identifies trends, anticipates and responds to project risks and results. 
  • Organizes tasks, responsibilities, and outcomes; documents activities and tracks progress. 
  • Prepares and summarizes project budgets. Fosters team effectiveness by acting to develop an environment that promotes the effectiveness and morale of the team.
  • Notices, interprets, and anticipates concerns and potential team and/or sponsorship conflict; escalates as appropriate.


Minimum Qualifications

Bachelor's degree in a related field and 2 years related experience; 1 of which is in project management.


Desired Qualifications

  • Outstanding verbal and written communications skills (e.g., presentation preparation and delivery, report preparation, and others).
  • Familiarity with higher education research enterprise, including knowledge of processes and policies and experience communicating with scientific/technical experts.
  • Experience delivering projects for federal and/or philanthropic funding sources.
  • Knowledge of engineering concepts and principles relevant to one or more of the Fulton Schools of Engineering.
  • Evidence of project management certification(s). E.g., Project Management Institute, Six Sigma, or others. 
  • Experience in consulting or other client-service-based industry that required team-based problem solving to deliver products or solutions.
  • Familiarity with cloud-based tools/software for project management and team collaboration.


Working Environment

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.  Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.  Ability to clearly communicate verbally in English, read, write, see and hear to perform essential duties.


Department Statement

The Ira A. Fulton Schools of Engineering is the largest engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation – all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for large scale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation’s fifth largest metropolitan area. The scale of our faculty research interests and interdisciplinary mindset combined with 41 graduate degree programs and 25 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.

The Fulton Schools of Engineering is composed of six schools based on academic programs and research areas. Fulton Engineering has a nationally-recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and community. 

If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit 

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. 

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-965-3456 or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.).


ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Please include a cover letter with application materials.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.


To apply, please go to under Careers at ASU, click “External Staff” and enter ReqID#50962BR or go directly to:


Application Instructions

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