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Student Assistant Gift Administration & Data Management

at ASU Foundation

Posted: 2/8/2019
Job Reference #: 496945
Keywords: clerical, data entry

Job Description

ASU Enterprise Partners – Gift Administration--Student Assistant Gift Administration & Data Management

What we do:

ASU Enterprise Partners is a global-reaching non-profit based in Tempe, AZ. We raise resources to support students, researchers and programs at Arizona State University so that they can improve the world.

As is customary at ASU, we operate a little differently: not only do we cultivate philanthropy, we also identify real estate, technology transfer, international partnership and defense research opportunities that yield private support for the university. You can learn more about each of these entities at

Who we are:

Our team is varied – fundraisers, designers, scholars, financial wizards, ex-CEOs, filmmakers, venture capitalists, inventors, volunteers – and each member brings a different perspective to our vision.

Regardless of background, we share a mission that we can help, that quality higher education should be accessible -- no matter from where one comes -- and that we are responsible for the wellbeing of the communities we live in and serve.

Want to advance the most innovative university in the country – and your work? Join us.

There is no single career journey at Enterprise Partners. Roles often shift as passions are discovered. You’ll be encouraged to look across the organization to determine if new areas are of interest – whether in fundraising, real estate development, social media or something else. Training courses are offered every week, and our main offices face ASU’s Tempe campus, where our employees’ tuition is significantly reduced.

Our advancement opportunities are real – and so is the ability to be part of an intellectually stimulating, people-focused, mission-driven team doing meaningful work in a beautiful, vibrant, sunlit locati

Partner Description:

ASU Enterprise Partners Shared Services

Enterprise Partners Shared Services comprises teams of investment and finance, law, information systems, human resources and communication experts who provide centralized guidance and support to each entity that makes up ASU Enterprise Partners: the ASU Foundation, University Realty LLC, ASU Research Enterprises, Arizona Technology Enterprises and Research Collaboratory at ASU.

Role summary:
The student assistant key duties include performing administrative tasks; managing the calendars and appointments, database entry, filing, copying, mailings and special projects. Responsibilities also include answering telephone inquiries and other duties as assigned. The student assistant reports to the Correspondence and Records Management Coordinator and also works with the Assistant Director of Gift Administration and Data Management.

What you’ll do:

•Provide excellent customer service
•Assist full time staff with various clerical needs
•Quality control inspection of outgoing correspondence
•Mailing duties (letter folding, envelope stuffing, bundling, expediting)
•Assist with projects as needed
•Other duties as needed to improve/support the department
•Maintain computer and/or hard-copy files containing confidential records in an organized manner to ensure the accurate and fast retrieval of information
•Handle data entry for tracking various projects, department needs and other duties as assigned
•Scan documents and link to transaction or other forms on the fundraising system

Other duties as required

What you'll need:

•Collaborative style, combined with the ability and desire to work in a team-based environment
•Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone
•Ability to work both independently and as part of a team
•Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information
•Attention to detail and thoroughness in completing assigned duties
•Highly organized and able to work efficiently on multiple projects with tight deadlines
•Knowledge of Excel, Microsoft Word, Outlook and PowerPoint
•Ability to quickly learn new software programs as needed
•Knowledge of departmental workflow process
•Problem solver who can take initiative and set priorities while being flexible
•Team-oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies
•Ability to represent the institution well
•An advocate’s belief in the vision of ASU as the New American University
•Attention to detail and thoroughness in completing assigned duties
•Adept at navigating complex environments with evolving priorities and communication plans

Relevant experience:

A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. Student must be willing to sign and abide by a confidentiality agreement.

Contact us today.

ASU Enterprise Partners and its subsidiaries is an Equal Opportunity Employer

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!