Diocese of Tucson

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Office Manager I

at Diocese of Tucson

Posted: 4/1/2019
Job Reference #: 8a7885ac688e288e0168bfee84091460
Keywords: manager, operations

Job Description

Position: Office Manager I
Location: St Frances Cabrini Parish - Tucson, AZ
Job Id: 829
# of Openings: 1

St. Frances Cabrini Parish
Job Description
Job Title: Office Manager I Exemption Status: Non-Exempt
Department/Location: St. Frances Cabrini Parish / Tucson, AZ
Primary Function: Under the direction of the Pastor, is responsible for managing the business office operations of a small parish or a school only. This person may also manage other parish lay employees as necessary.
Essential Duties and Responsibilities:
  • Support the Church’s spiritual and pastoral mission;
  • Shall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures;
  • Performs as both a spiritual and administrative leader in the parish;
  • Manage the operations of the parish office in support of and with the approval of the pastor;
  • Assist the Pastor establish and execute on parish goals and objectives in accordance with Diocese of Tucson goals and objectives;
  • Monitor expenses; process check requests and invoices for payment as required;
  • Responsible for the coordination of facilities, including buildings and grounds;
  • Assist with and help coordinate the communication and record keeping of funerals, baptisms, and weddings;
  • Responsible for management and maintaining of parish records;
  • Supervise the preparation of reports as requested by the pastor;
  • Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets;
  • Implement the proper processes for the management of key parish activities, ensuring accountability by employees assigned and others;
  • Insure compliance with applicable Diocese of Tucson Personnel Policies and Practices, and ensure employees are appropriately managed and evaluated; provide education and training to employees as necessary;
  • Help maintain schedules and notifications for liturgical events;
  • Assist the bulletin editor as needed;
  • Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
  • Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
  • Exercise courtesy to fellow employees, parishioners, and the public
  • Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
  • Ability to maintain confidentiality
  • Ability to work collaboratively in a team environment; punctuality is required at all times
  • Ability to travel locally as required
  • Proficiency in computer technology to include word-processing, spreadsheets and power point
  • Professional bearing; clean and neat personal appearance
  • Ability to successfully pass a background and criminal history check.
Education and Experience:
  • Bachelors’ degree in business or public administration or equivalent experience
  • 2 years’ successful management experience
  • Prior success as an office manager or equivalent in a Catholic Parish or other organization
Other/Preferred Skills:
  • Bilingual (English/Spanish) preferred

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