Jeffco Public Schools

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Manager I, Facilities Project

at Jeffco Public Schools

Posted: 2/14/2019
Job Status: Full Time
Job Reference #: 1528

Job Description

Job ID
Service Center Bldg. #4


Jeffco Public Schools, Colorado's largest K-12 school district, with 85,000 students and approximately 14,000 employees, has provided educational excellence for more than 60 years. Nearly 10 percent of all Colorado K-12 students attend a Jeffco school and our employees benefit from partnerships with experienced, dynamic school leaders throughout our district. Our Jeffco Generations vision document and strategic plan map out with focus and clarity what we expect our schools to accomplish with our graduates. Come join us!


The Facilities Department is responsible for maintaining, servicing and improving the Jeffco Public Schools' 12 million square feet of schools and support buildings, valued at nearly $2.75 billion on 3,100 acres of land. The Facilities Department includes more than 700 employees in Building and Site Maintenance, Construction Management, Custodial Services, Environmental Services, Energy Management, Facilities Service Desk, and Planning & Property. Overall duties include boundaries, long-range facility planning, enrollment projections, energy and utility management, capital and bond-funded improvements, custodial services, facilities assessments, facilities maintenance, hazardous material management, landscape and paving, property management, snow removal, water and wastewater management.


Mgr I, Facilities Project
Annual Position
FLSA: Nonexempt
FTE: 1.00000, Hours/Day: 8.000, Days/Year: 229
Salary Plan, Grade, Step: JCA - Administrator - 229 days, G03, 1
Hourly Rate: $32.41, Annual Rate: $59,375.00


SUMMARY: Coordinate, manage, and monitor facility design and construction provided by outside consultants and contractors for selected phases of a construction project in a manner to ascertain that projects are completed within the specified time frame, and according to the plans and specifications within the budgeted funds. Coordinate with Project Managers to represent the owner during all aspects of a project to protect the best interests of the District. Provide evaluation of existing facilities, sites, and furniture, fixtures, and equipment (FF&E) to develop scopes of work and budgets for various sized capital improvement projects. Coordinate with Project Managers to plan future projects and develop scopes of work and cost estimates. Develop creative design solutions to difficult and varied projects,

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Duties may be split between Planning assignments and Construction projects. May assist in the analysis of facility conditions and educational adequacies as well as FF&E needs. Document and track physical and educational deficiencies at school facilities. Coordinate with Project Managers to establish design parameters for future projects, including assessments of existing facilities, FF&E, and sites. Identify and analyze facility deficiencies and recommend solutions.

Interface with, and incorporate items of, work with other departments, with an emphasis on working on projects at individual schools. Work closely with the District's Maintenance Department for scheduling of work for selected small projects. Coordinate with contractors, subcontractors, vendors, state and local government entities, and District personnel required by individual projects.

Coordinate with Project Managers for staff and equipment moves and relocations. Plan, design, and administer small projects with short deadlines. Assist in the management of various sized design and construction contracts to include review and approval of consultant and contractor payment applications, change orders, and requests for substitution. Assist in the facilitation and coordination of other consultant contracts as assigned.

Monitor project control activities including overall project and construction schedule, project scope, project cost, construction document interpretations, project submittals, and shop drawings.

Practical knowledge and experience in construction and FF&E cost estimating and the ability to establish overall project budgets and schedules.

In coordination with Project Managers, facilitate design and assessment meetings with advisory groups, school administrators, and professional consultants.

In coordination with Project Managers, manage projects that may not have a design consultant as part of the project. Facilitate the technical review of all phases of design documents by the various District stakeholders. As directed by Project Managers, assist in providing quality control of general architectural, structural, mechanical, electrical and special systems for all assigned District projects

Analyze bids and recommend project award. Assist Project Managers in the negotiation and issuance of consultant agreements and contracts.

In coordination with Project Managers, conduct pre-construction and/or FF&E installation conferences and participate in construction and installation meetings with design teams, architects, and contractors.

In coordination with Project Managers, facilitate final inspections and re-inspections with architects, consultants, and contractors, and coordinate the check out and operation of new equipment and systems and Operations and Maintenance training. Coordinate the submittal of contract close out documentation and review same for accuracy of as built information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPERIENCE: 2 to 5 years experience in design and construction of K-12 schools or other public or private facilities. Some construction background or experience in architectural, mechanical, electrical or other design phases, and/or experience in construction administration. Some experience as an owner's representative for construction and/or design projects Experience in managing small construction projects with short deadlines.

EDUCATION AND TRAINING: Associate Degree in any subject, with construction, design, or construction-related field, desired, or equivalent experience. Other management experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS: Valid Colorado driver's license

SKILLS, KNOWLEDGE, & EQUIPMENT: Familiarity with the design and construction industry including architectural design, construction management, and cost estimating. Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn AutoCAD software. Strong verbal and written communication skills. Experience with estimating and project planning software is desired. Familiarity with the International Building Code (IBC), and other building, fire, mechanical and electrical codes, regulations, specifications. Familiarity with state and federal regulations related to design and construction including construction jobsite safety, storm water management, permitting and inspections.

DECISION MAKING: Requires communication and evaluation with Project Managers to perform detailed analyses and applications of technical and professional knowledge, standards, and experience to determine alternatives, recommendations, solutions, and facilitate consensus building. Decisions include assuring construction completion so schools can open on schedule. On school projects with multiple phases of construction, decisions include minimizing the impact on educational delivery during construction. Errors could impact the budget, project schedule, quality of facilities, bond funds, and final occupancy and integrity of a facility.

COMMUNITY RELATIONS: Contact with professional staff within the department and with professional staff outside the department. Some contact with advisory committees, school staff, administrative staff, students, parents, citizen committees, public agencies, and local government on an as-needed basis to exchange information and assist in the coordination of project information.

SPAN OF CONTROL: This position has no supervisory responsibilities of District employees. Assist Project Managers in the management and supervision of outside architects, various consultants, vendors, and contractors on a project.

EDUCATIONAL DELIVERY: Assist in the management of design and construction and other improvement projects through quality services which result in state-of-the-art facilities and systems to enhance the education environment for students and their community. Maintain project schedules and integrity of facilities so as not to negatively impact educational delivery. Provide support services for facilities, and direct services for construction management.

COMPLEXITY OF WORK: Requires creative solutions, independent thinking, judgment, and interpretation of facts in handling deviations outside the defined policies and procedures specified in contract documents.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is required to complete a construction site job walk through areas of construction that may not be suitable for general public occupancy and require Personal Protection Equipment and may include, but is not limited to, climbing ladders. The employee is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, evaluate, and use interpersonal skills. The employee is frequently required to negotiate. The employee is occasionally required to copy, instruct, compute, and compile.

WORK ENVIRONMENT: While performing the duties of this job, the employee will be in an office environment and is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and risk of electrical shock. The noise level in the work environment varies from quiet to loud.



The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.

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