The Scripps Research Institute

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Grants Manager

at The Scripps Research Institute

Posted: 6/6/2019
Job Status: Full Time
Job Reference #: http://careers.scripps.edu/postings/16253
Keywords:

Job Description

Requisition Number 06673
Department Name: Immunology and Microbiology - CA
Position Type: Full Time
Position Title Grants Manager
Position Summary:

The Grants Manager will be responsible for the budgetary management of an existing NIH grant award and all necessary subawards and supplemental awards and will provide guidance on financial aspects of sponsored research for the Consortium for HIV/AIDS Vaccine Development (CHAV-D). The CHAV-D operates with a complex funding strategy and high level of activity and involves a consortium of institutions across diverse geographic areas. This position will hold the title of Consortium Finance Officer (CFO) within the Management and Operations Unit (MOU). Will work closely with senior leaders and faculty across various departments at The Scripps Research Institute (TSRI) and interface with external partners such as the NIH, collaborative academic research institutions within and outside the CHAV-D, and other entities.
RESPONSIBILITIES AND DUTIES
* Oversees the management of all costs, quality, schedule and financial performance requirements of all research collaborations within the scope of the Consortium.
* Provides budget management for complex NIH grants and holds primary responsibility for all financial aspects of year-end progress reports and other USG/NIH financial reporting requirements.
* Provides professional guidance and interpretation of financial data to Consortium Director, senior leadership and other staff while remaining cognizant of complex NIH rules and regulations.
* Establishes financial operating plans and budgets for the Center by working closely with senior scientific and clinical leadership.
* Analyzes, prepares and provides budgetary support and guidance for partners; serves as the principle representative and liaison for both internal departments and external partners on operational matters including budgetary and administrative management of NIH grants.
* Grant management duties include sub-award implementation; preparing sponsor and TSRI required forms, budgets, and compliance documents; verifying documents for completeness and compliance with government and private funding agencies; ensuring that funds are expended according to sponsoring organizations’ stipulations and appropriate institutional guidelines; communicating with appropriate internal and external administrative offices to ensure that established procedures are followed; and, developing and preparing budget forecasting.
* Acts as the point person with full responsibility for tracking various budgets of sub-contracts to collaborating institutions by serving as a liaison to the TSRI Office of Sponsored Support and providing this information to the CHAV-D leadership, using spreadsheets or databases, so that funding issues can be identified, appropriate individuals can be informed and timely funding decisions can be made.
* Maintains awareness of budget dollars available and spent for MOU, reconciling accounts and tracking grant inventory and expense data; tracks and reviews orders and expenditures to identify and resolve backorders and discrepancies.
* Works closely with the Consortium Administrative Office (CAO) and CSO to prepare annual project reports and assist in overseeing the strategic planning process.
* Advises appropriate PI’s, Co-Investigators, and administrative staff to ensure effective, accurate, and timely budget allocation, project initiation and maintenance and reporting of all financial activity.
* Ensures proper use of funds and achieves budget objectives by scheduling expenditures; analyzing variances and initiating corrective action.
* Additional duties as assigned.

Position Description

The Grants Manager will be responsible for the budgetary management of an existing NIH grant award and all necessary subawards and supplemental awards and will provide guidance on financial aspects of sponsored research for the Consortium for HIV/AIDS Vaccine Development (CHAV-D). The CHAV-D operates with a complex funding strategy and high level of activity and involves a consortium of institutions across diverse geographic areas. This position will hold the title of Consortium Finance Officer (CFO) within the Management and Operations Unit (MOU). Will work closely with senior leaders and faculty across various departments at The Scripps Research Institute (TSRI) and interface with external partners such as the NIH, collaborative academic research institutions within and outside the CHAV-D, and other entities.
RESPONSIBILITIES AND DUTIES
* Oversees the management of all costs, quality, schedule and financial performance requirements of all research collaborations within the scope of the Consortium.
* Provides budget management for complex NIH grants and holds primary responsibility for all financial aspects of year-end progress reports and other USG/NIH financial reporting requirements.
* Provides professional guidance and interpretation of financial data to Consortium Director, senior leadership and other staff while remaining cognizant of complex NIH rules and regulations.
* Establishes financial operating plans and budgets for the Center by working closely with senior scientific and clinical leadership.
* Analyzes, prepares and provides budgetary support and guidance for partners; serves as the principle representative and liaison for both internal departments and external partners on operational matters including budgetary and administrative management of NIH grants.
* Grant management duties include sub-award implementation; preparing sponsor and TSRI required forms, budgets, and compliance documents; verifying documents for completeness and compliance with government and private funding agencies; ensuring that funds are expended according to sponsoring organizations’ stipulations and appropriate institutional guidelines; communicating with appropriate internal and external administrative offices to ensure that established procedures are followed; and, developing and preparing budget forecasting.
* Acts as the point person with full responsibility for tracking various budgets of sub-contracts to collaborating institutions by serving as a liaison to the TSRI Office of Sponsored Support and providing this information to the CHAV-D leadership, using spreadsheets or databases, so that funding issues can be identified, appropriate individuals can be informed and timely funding decisions can be made.
* Maintains awareness of budget dollars available and spent for MOU, reconciling accounts and tracking grant inventory and expense data; tracks and reviews orders and expenditures to identify and resolve backorders and discrepancies.
* Works closely with the Consortium Administrative Office (CAO) and CSO to prepare annual project reports and assist in overseeing the strategic planning process.
* Advises appropriate PI’s, Co-Investigators, and administrative staff to ensure effective, accurate, and timely budget allocation, project initiation and maintenance and reporting of all financial activity.
* Ensures proper use of funds and achieves budget objectives by scheduling expenditures; analyzing variances and initiating corrective action.
* Additional duties as assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* Bachelor’s degree in Business, Accounting or similar area of study or the equivalent experience.
* 8+ years of experience in grants administration, compliance and analysis in a scientific research environment.
* Experience in and strong understanding of budgetary demands for large consortium-based research activities strongly preferred.
* Knowledge of Uniform Guidance and cost principles for Federal Awards and NIH Grants.
* Strong grants and nonprofit accounting, budgeting and planning experience.
* Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
* Experience with ERP systems and reports.
* Customer-focused communication style.
* Ability to effectively interact with all levels of faculty and staff, as well as external partners and ability to maintain excellent collaborative relationships.
* Excellent follow-through skills and the ability to operate independently; must be able to maintain confidentiality; excellent written and verbal communication and presentation skills required.
* Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
* Individual must be highly organized and detail oriented
* Ability to effectively deal with ambiguity, complexity, multiple demands, multiple sources of input, and change.
* High ethical standards in carrying out responsibilities.
* Advanced analytical and reporting skills.
* Ability to work with competing and shifting priorities.

Preferred Qualifications:
Compensation: DOE
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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