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Senior Director, Procurement

at The Scripps Research Institute

Posted: 7/19/2019
Job Status: Full Time
Job Reference #: http://careers.scripps.edu/postings/16726
Keywords:

Job Description

Requisition Number 06887
Department Name: Procurement - CA
Position Type: Full Time
Position Title Senior Director, Procurement
Position Summary:

The Senior Director of Procurement reports to the CFO and leads procurement staff across sourcing, contracting, order management, e-procurement, supplier relationship management, and outsourced logistic functions for a multi-site procurement operation.

Through effective leadership, vision, communications, and analytics; develops long-range procurement strategies and policies linking them to institutional-wide goals, including maximizing efficiencies and value through automation. Utilizes leadership skills to influence the marketplace and internal stakeholders, and build and cultivate an environment of creativity, inclusion, diversification and success in meeting institutional mission and goals. Understands the nuances of a private not-for-profit, NIH grant funding and the many regulations and risks encompassing diverse supplies, equipment, technology and services required to support research endeavors.
RESPONSIBILITIES AND DUTIES

* Leads procurement & contracting and logistics for both campuses through oversight of the design, implementation and growth of automated and efficient procure-to-pay processes, strategic sourcing strategies and contracting, as well as efficient and effective management of outsourced functional operations.
* Proactively creates and implements procure-to-pay vision, mission and objectives with input from stakeholders; meets with various levels of management including; faculty and executive management forging consensus and ensuring alignment and support of goals. Drives innovation, change and implementation of supporting strategies, policies and processes with confidence, wisdom and strong leadership skills.
* Develops and oversees procurement sponsored institutional programs such as purchasing cards, cafeteria, travel services, gases and lab coats.
* Establishes and cultivates collaborative efforts with local peer organizations to achieve cost savings of lab supplies, equipment, technology and services by leveraging spend from their respective sites.
* Directs spend management across all categories, establishes direction for sourcing strategies, ensures contracting efforts are current and are supported by relevant experience and technology, negotiates high value contracts, ensures contract compliance audits are conducted on high spend areas, identifies supplier process improvements, and develops business review schedules.
* Collaborates with stakeholders, establishes direction for selection, implementation, maintenance and improvement upon systems to efficiently support procure-to-pay systems such as: Jaggaer, Central Square’s ONESolution B of A’s payment tools, and DocuSign. Ensures all processes are well documented (SOPs and Visio workflows where applicable), are posted accordingly and stored for convenient access by end-users, management and auditors.
* Develops, coaches, and trains direct and indirect reports, prepares evaluations, conducting regular reviews of organizational structure, workload and technology to ensure competency and resources are available and can meet growing and complex requirements.
* Stays abreast of industry trends; works in a highly collaborative manner to ensure that all procure-to-pay processes designed support TSRI policy, Uniform Guidance (CFR Part)
* Collaborates with Director & Senior Sourcing Managers to develop and manage departmental budgets.
* Travels to Florida to drive procurement process harmonization, collaboration and ensure compliance with contracts and supplier diversity requirements. Understands the unique challenges and complexities of remote and merging businesses.
* Performs other projects and duties as assigned.

Position Description

The Senior Director of Procurement reports to the CFO and leads procurement staff across sourcing, contracting, order management, e-procurement, supplier relationship management, and outsourced logistic functions for a multi-site procurement operation.

Through effective leadership, vision, communications, and analytics; develops long-range procurement strategies and policies linking them to institutional-wide goals, including maximizing efficiencies and value through automation. Utilizes leadership skills to influence the marketplace and internal stakeholders, and build and cultivate an environment of creativity, inclusion, diversification and success in meeting institutional mission and goals. Understands the nuances of a private not-for-profit, NIH grant funding and the many regulations and risks encompassing diverse supplies, equipment, technology and services required to support research endeavors.
RESPONSIBILITIES AND DUTIES

* Leads procurement & contracting and logistics for both campuses through oversight of the design, implementation and growth of automated and efficient procure-to-pay processes, strategic sourcing strategies and contracting, as well as efficient and effective management of outsourced functional operations.
* Proactively creates and implements procure-to-pay vision, mission and objectives with input from stakeholders; meets with various levels of management including; faculty and executive management forging consensus and ensuring alignment and support of goals. Drives innovation, change and implementation of supporting strategies, policies and processes with confidence, wisdom and strong leadership skills.
* Develops and oversees procurement sponsored institutional programs such as purchasing cards, cafeteria, travel services, gases and lab coats.
* Establishes and cultivates collaborative efforts with local peer organizations to achieve cost savings of lab supplies, equipment, technology and services by leveraging spend from their respective sites.
* Directs spend management across all categories, establishes direction for sourcing strategies, ensures contracting efforts are current and are supported by relevant experience and technology, negotiates high value contracts, ensures contract compliance audits are conducted on high spend areas, identifies supplier process improvements, and develops business review schedules.
* Collaborates with stakeholders, establishes direction for selection, implementation, maintenance and improvement upon systems to efficiently support procure-to-pay systems such as: Jaggaer, Central Square’s ONESolution B of A’s payment tools, and DocuSign. Ensures all processes are well documented (SOPs and Visio workflows where applicable), are posted accordingly and stored for convenient access by end-users, management and auditors.
* Develops, coaches, and trains direct and indirect reports, prepares evaluations, conducting regular reviews of organizational structure, workload and technology to ensure competency and resources are available and can meet growing and complex requirements.
* Stays abreast of industry trends; works in a highly collaborative manner to ensure that all procure-to-pay processes designed support TSRI policy, Uniform Guidance (CFR Part)
* Collaborates with Director & Senior Sourcing Managers to develop and manage departmental budgets.
* Travels to Florida to drive procurement process harmonization, collaboration and ensure compliance with contracts and supplier diversity requirements. Understands the unique challenges and complexities of remote and merging businesses.
* Performs other projects and duties as assigned.

Location: California
Additional Information:
Physical Requirements:

With or without reasonable accommodation, employees in this position must be able to sit and type at a computer terminal for up to 8 hours per day with appropriate breaks and perform tasks that require fine dexterity and repetitive motions using the arms, hands, wrists and fingers. Further details of established essential functions for this position will be addressed/discussed during the interview process.

Basic Qualifications:

* Bachelor degree in Supply Chain Management, Business, Finance, Accounting, Economics, or the equivalent combination of education, training and experience.
* 15+ years experience in a highly regulated environment dealing with complex sourcing/contracting issues, supply chain, intellectual property, supplier diversity, project management, legal terms and conditions in categories such as IT and licensing agreements, MRO, scientific; with a strong financial background.
* 10+ years of senior level experience to include oversight of departments through subordinate managers, complex processes and large spend categories.
* Innovative and progressive management skills in implementing and enforcing organizational policies and analysis of systems, processes and procedures.
* Demonstrable leadership and supervisory skills with the ability to foster an effective and diverse work environment that encourages teamwork, customer service, inclusiveness, and employee growth
* Executive leadership abilities, including strong interpersonal skills that foster trust and confidence
* The ability to think strategically and creatively, with demonstrated experience in leading change, balancing strategic initiatives and daily operations
* A high level of professionalism and integrity with a demonstrated ability to work productively with, and gain confidence of, all levels of an organization
* A demonstrated ability to make firm and responsible decisions in a highly complex, multi-faceted environment, and multi-task diverse projects.
* The ability to work independently as well as collaboratively with a wide range of colleagues and constituents.
* A demonstrated commitment to promoting and enhancing diversity in the broadest sense of the word and a willingness to value the differences each person brings to the Institute
* A demonstrated track record of administrative effectiveness in a college or university, public agency, corporate or other nonprofit setting
* Familiarity with the Uniform Guidance, CFR 2 §200.318-326 - Procurement Standards.
* Experience overseeing internal controls and compliance, particularly through the Committee of Sponsoring Organizations of the Treadway Commission (COSO) or other internal controls framework
* Understanding of Uniform Commercial Code (UCC), state and federal regulations including supplier diversity that impact the contracting process.
* Advanced understanding of ERP, contracting, sourcing and e-procurement systems.
* Certified Purchasing Manager (C.P.M. or CPIM)/Certified Purchasing and Supply Management (C.P.S.M.) certification, other training such as PMP (Project Management Institute, PMI) and Lean Six Sigma knowledge preferred but not required.
* Highly proficient with Microsoft Office (Word, Excel, Outlook, Project, PowerPoint, Visio, etc.).

Preferred Qualifications:
Compensation: DOE
Job Closing Date:
Open Until Filled Yes
Job Posting Category Administrative & Support
EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Application Instructions

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