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7110 - Special Staff Assistant-Sr-Unclassified (Office Manager/Systems Security Officer-Constables)

at Pima County

Posted: 3/8/2019
Job Status: Full Time
Job Reference #: 2375948
Keywords:

Job Description

Overall Job Objective

Position Description

REVISED

This position is with the Pima County Constable's Office.


Salary Grade: U2

This position with the Pima County Constable's Office will supervise a staff of three (3).  Typically this position assists in the planning, direction and administration of management activities of a department or division and performs related work as required. This classification is distinguished from Special Staff Assistant-Unclassified by its organizational placement and its greater latitude in authority and responsibility.
This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.


For more information about the Pima County Constables Office, please visit their website at https://webcms.pima.gov/government/constables/.

Duties/Responsibilities

Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.
 
Assists in the planning, directing and management of operational projects;
Coordinates the efforts of divisions, units, and personnel to achieve objectives;
Designs, directs, and administers studies, research, and special projects which address management concerns of a particular department, division, or operation;
Monitors and reports on various operational aspects of the department at the request of the Director;
Prepares, or participates in the preparation of, departmental budgets, schedules, analyses, reports and financial statements for approval by the Department Director;
Analyzes departmental/program expenditures for compliance with authorized budgets;
Reviews/analyzes periodic financial reports and statements;
Reviews and analyzes procedures and practices to determine efficiency and effectiveness of operations;
Develops, interprets, and implements departmental policies and procedures to improve efficiency, productivity, and operating economy for the work unit;
Researches, plans, develops and writes reports concerning managerial or supervisory issues;
Assists in the development of policy statements concerning managerial and supervisory practices, issues and procedures;
Acts as the department or division representative on various county committees, boards and at various meetings;
Aides in the support of County and departmental goals and functions;
Participates in the development and monitoring of special projects;
Designs and conducts special projects of a politically sensitive nature on behalf of managerial or executive staff;
Plans, organizes, schedules and conducts various departmental meetings;
Establishes and maintains liaison with various outside agencies, groups and concerns;
Conducts surveys to gather information for studies or research;
Responds to public inquiries, resolving potential problems and addressing pertinent issues;
May supervise and train staff.
 

Minimum Qualifications

DESIRED QUALIFICATIONS
A Bachelor's degree from an accredited college or university with a major in business or  public administration, management, criminal justice, law enforcement, legal, court administration or a related field as defined by the appointing authority and three years of professional administrative or management experience.  
(Additional relevant experience/education from an accredited college or university as defined by the appointing authority at the time of recruitment may substitute.)


Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

 (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. Experience with/knowledge of court processes.
  2. Experience managing/auditing sensitive court information.
  3. Experience with/knowledge of SPILLMAN.
  4. Proficient with MS Office applications, specifically Excel.
  5. Supervisory experience.
  6. Strong written and verbal communication skills.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience.  Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications.  The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and CertificatesValid driver license is required at time of application.  Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Risk Management's review and approval of the candidate's driving record.

Special Notice ItemsBackground check may be required prior to appointment. Ability to obtain Process Server certification within first year of hire is required.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!