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7120 - Program Coordinator - Unclassified

at Pima County

Posted: 3/15/2019
Job Status: Full Time
Job Reference #: 2384030
Keywords:

Job Description

Overall Job Objective

Position Description

This position is in the Public Works Administrative Offices.

Salary Grade:  U2


Supervises and coordinates the day-to-day activities of a specific single functional program. This is distinguished from Program Manager by its direct participation in the day-to-day activities of a single functional program with highly specified objectives. Conversely, the Program Manager manages and administers a large, multi-faceted specialized program with diversified activities. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
 
Coordinates, supervises and participates in the activities of a specialized program;
Provides support and participates in the daily activities essential to the completion of program objectives;
Coordinates program activities with other departments, governmental agencies and the public;
Meets with representatives of other departments, governmental agencies and the public to resolve program-related problems, address issues and discuss program goals and objectives;
Provides internal services support for the program by coordinating activities with such departments as Human Resources, Management Information Systems, Budget, Finance, Purchasing, etc.;
Develops or participates in the development of program goals and objectives and program budgets;
Researches, analyzes and reports on program activities;
May coordinate and/or supervise daily staff activities including those of other Program Coordinators;
May perform required managerial functions in the absence of management;
May perform public relations activities by speaking, giving demonstrations and coordinating publicity campaigns with the media.
 
KNOWLEDGE & SKILLS:
 
Knowledge of:

  • practices of program coordination and administration;
  • principles and practices of budgeting, accounting and financial management;
  • principles and practices of effective supervision;
  • practices and procedures for providing internal services.
 
Skill in:
  • developing program goals and objectives;
  • expressing, explaining and interpreting program policies and practices to the public;
  • communicating effectively, both orally and in writing;
  • supervising, training and evaluating support personnel.

Minimum Qualifications

DESIRED QUALIFICATIONS:         
 
A Bachelor's degree from an accredited college or university with a major in public or business administration or a field closely related to the program area, as determined by the appointing authority and two years of progressively responsible program administration experience or experience directly related to the nature of the program.


Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.
 
Preferred Qualifications:

(Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
 

  1. Three (3) years experience with Pima County financial systems, including AMS, PB, Maximo, OnBase and Info Advantage.
  2. Three (3) years experience with report writing (SSRS, Crystal Reports), advanced Excel Spreadsheet skills and/or Microsoft Access database.
  3. Experience/training in the use of the Pima County website or other websites as editor for internet or intranet web pages.
  4. Experience using SharePoint document management and sites. Ability to work with Pima County IT to setup SharePoint site for document management and version tracking support.
  5. Experience in capital improvement projects and running a CIP Program as it pertains to Pima County. Familiarity with construction terms, understanding of current accounting, reporting and tracking policies in place for CIP.
  6. Experience coordinating meetings (such as regional utility coordination meetings) including meeting invitations, agendas, notes, collating individual reports into a master report, publishing results to the internet.
  7. Experience coordinating other multi-user responses into a single output, such as a report, grant application, or master plan package.
 
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience.  Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications.  The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
 

Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application.  Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures.  Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Risk Management's review and approval of the candidate's driving record.

Physical/Sensory Requirements:  Physical and sensory abilities will be determined by position.
 

Application Instructions

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