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7150 - Program Manager-Unclassified (Procedures Writer & Trainer - Financial Management)

at Pima County

Posted: 4/12/2019
Job Status: Full Time
Job Reference #: 2413445

Job Description

Overall Job Objective

Position Description

REVISED 4/12/19 (Salary)

This position is with the Pima County Finance & Risk Management Department.

Salary Grade: U3

The position is located in the Financial Management Division (Procedures and Training Section) of the Department of Finance and Risk Management. The successful candidate for this position will write and develop policies, procedures, and training materials, and provide live training to staff. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Proof of education will be required at time of interview.


This classification plans, organizes, manages and coordinates complex programs for a department or special program, which may include supervision of professional and support staff.  It is distinguished from other administrative and managerial classes by its specialization in a specific area.

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
Develops program goals, objectives, policies, and procedures, and establishes short- and long-range program performance plans subject to management review;
Manages and administers program activities and evaluates program effectiveness and success;
Manages the activities of professional staff and evaluates their performance;
Develops, negotiates, monitors, and administers contracts, intergovernmental agreements, and/or financial and service agreements for the program managed;
Monitors program contract compliance and takes corrective action as required;
Performs as a program representative within the community, delivers informational news releases, serves as a program contact person, and participates in community awareness activities;
Develops and maintains effective working relationships and coordinates program activities with other County departments, public and private agencies, organizations and groups to promote the program and its goals;
Analyzes local, state and federal legislation and ensures program compliance with applicable regulations and policies;
Directs organizational and management studies for the purpose of identifying problems and alternative solutions to the problems;
Develops, writes and administers the program's annual budget, prepares program-related financial forecasts, and identifies funding sources to support program activities;
Reviews and analyzes routine and special reports detailing the status and/or success of the program, prepares recommendations, and/or initiates corrective action;
Evaluates management problems and makes decisions regarding the proper course of action;
May make recommendations to the Board of Supervisors regarding program objectives;
May direct the preparation and submission of proposals and grant applications;
May access or maintain specialized databases containing program-specific information to review information or generate reports.
Knowledge of:

  • principles and procedures of public administration, management, and program planning, development, and evaluation;
  • applicable local, state and federal laws, rules, and regulations;
  • principles and practices of budgeting, accounting, purchasing, contracting, and financial management;
  • contract and grant application preparation, negotiation, and administration;
  • community agencies, organizations, and resources;
  • data and statistical analysis techniques and application to planning studies and projects;
  • principles and techniques of effective communication to include written composition and public speaking;
  • applications of automated information systems.
Skill in:
  • planning, developing, evaluating, and managing programs and projects;
  • preparing and administering budgets, grants, and contracts;
  • researching, analyzing, and reporting data;
  • presenting, explaining, and interpreting program goals, objectives, policies, and procedures to the public;
  • managing staff and planning, organizing, and coordinating program activities;
  • communicating effectively;
  • establishing and maintaining effective working relationships with service groups and organizations;
  • establishing, reviewing, and modifying procedural and technical guidelines to enhance program effectiveness;
  • use of automated information systems to maintain or produce data.

Minimum Qualifications

A Bachelor's degree from an accredited college or university with an academic major in education, English, business administration, communication, creative writing or a closely related field plus significant professional experience in management in a specified specialty area.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.  Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

  1. A Bachelor's degree or higher in Education, English, Business Administration, Communications, Creative Writing, or a closely related field.
  2. Two (2) or more years of professional experience writing policies and procedures, as well as developing training materials (including e-learning content).
  3. Two (2) or more years of professional experience teaching, presenting, or providing training to live audiences in a variety of settings.
  4. Two (2) or more years of professional experience designing and delivering technology training with an emphasis on Microsoft Office Suite products (Word, Excel, PowerPoint, etc.). 

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience.  Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications.  The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Some positions may require specific licenses, or certifications required by law, statute, accrediting agencies or contract provisions.  Failure to obtain/maintain such licenses or certifications may be grounds for termination. Some positions require a valid Arizona Class D driver license at the time of application, appointment or prior to completion of initial/promotional probation.
Special Notice Items: This is classification in the Unclassified-series and is exempt from the Merit System Rules. Some positions require satisfactory completion of a pre-/post-appointment personal background investigation by law enforcement agencies or other local, state or federal agencies.
Physical/Sensory Requirements:  Physical and sensory abilities will be determined by position.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!