Presbyterian Healthcare Services

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PROJECT MANAGER ASSOCIATE, INTERMEDIATE OR SENIOR - EXPERIENCE DESIGN

at Presbyterian Healthcare Services

Posted: 4/3/2019
Job Status: Full Time
Job Reference #: 18533
Keywords: project, contract

Job Description

About Us

Presbyterian Healthcare Services is a locally owned, not-for-profit healthcare system of eight hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, it is the state's largest private employer with approximately 11,000 employees.

 

Presbyterian's story is really the story of the remarkable people who have chosen to work here. Starting with Reverend Cooper who began our journey in 1908, the hard work of thousands of physicians, employees, board members, and other volunteers brought Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system, serving more than 700,000 New Mexicans.

 

We are part of New Mexico's history and committed to its future. That is why we will continue to work just as hard and care just as deeply to serve New Mexico for years to come.


Job Description <\>

Type of Opportunity: Full Time

FTE: 1.000000

Exempt: Yes

Work Schedule: Days

Location: Rev Hugh Cooper Admin Center

  

ASSOCIATE:

Requirements:

Bachelor's degree in Business, healthcare, or related field.  Three (3) to five (5) years of project management data analysis or similar experience required preferably in Healthcare.  Skills must include written and oral communications in groups and with individuals and group processes, dynamics and facilitation.


Summary: 

This position is responsible for managing projects under general supervision.  Within formal project management methodologies, plan project timeline and milestones, track progress, monitor and communicate project status regularly, and identify and resolve issues related to project. Establishes and maintains project-related databases and documentation, and provide user and technical support on project management standards and tools


Responsibilities: Responsible for managing Business Plan on time and on schedule.  Expectations to be coordinated or escalated in conjunction with the Functional Manager and Project Sponsor.

*Uses project management tools and techniques to develop work plans, tasks, timelines, and measurements for all project assignments.  Project plans will be developed for all projects and milestones monitored and reported.

*Provides research, analytical, information support, and recommendations when requested, for decision making.  Utilize Green Belt skills on projects as assigned.

*Participate on Performance Excellence Projects/Lean Six Sigma Projects as needed

*Builds, customizes, and maintains project management tools/templates such as schedule and cost management, project change control, and issues and actions tracking.

*Follows up on project issues and action items for project manager.  May assist with issue and action resolution.  Assures project team completion of action items.

*Develops and maintains standards and content of project-related databases, documentation library and web page.

*Develops and maintains standards and content of the Project Management office documentation library and web page.

*Provides user and technical support to the project team and business areas on project management tools and standards.

*Provides necessary project documentation, such as project schedule maintenance, process documentation, project journal, decisions logs, formal agendas and minutes.

*Compiles and maintains interim project reports and meeting minutes.

*Coordinates major project events such as the kickoff, steering committee meetings, and celebration.


INTERMEDIATE:

Requirements:

Bachelors degree in Business, healthcare, or related field required.  Masters preferred.  Current Project Management Institute (PMI) certification as a Project Management Professional (PMP) or must obtain certification within six months of employment.  Minimum of four (4) to seven (7) years of project management data analysis or similar experience required, healthcare preferred.  At least three years directly managing low to medium complexity projects.  Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected.  Must be able to effectively manage multiple priorities in a fast-paced environment

Summary:
This position is responsible for successful completion of medium to large business unit level projects on time and within budget.  Responsible for developing project work plans, creating timelines, completing project status reports, managing project life cycle budgets, resource leveling, project co dependencies, facilitating project team meetings and maintaining project progress.  Requires coordination and communication between the business, Information Technology (IT), and may include external vendors or service providers.  

Responsibilities:

*Develops detailed project plans, including charter, scope, metrics, budget, timelines/schedules, risk management, progress reporting, and other elements as appropriate to the project.<\>
*Develops resource leveling and project co-dependencies.  Develops work plans, creates timelines, and completes project status reports.<\>
*Facilitates project team meetings; manages project life cycle budgets.<\>
*Defines the project team structure and approach and directs the progress of the project.<\>
*Responsible for issues and risk logs, including accuracy, assignment, and mitigation of entries.<\>
*Manages project related work provided by vendors, consultants, and contract labor.<\>
*Serve as a resource for senior management with access to highly confidential and strategic organizational and departmental information. <\>
*Holds project team members accountable for their assignments, responsible for delivering project on budget, on schedule and on agreed scope. <\>
*Provides research, analytical, information support, and recommendations when requested, for decision making.  Utilize Green Belt skills on projects as assigned.<\>
*Participate on Performance Excellence Projects/Lean Six Sigma Projects as needed.<\>
*Manages assigned projects through full lifecycle, including project initiation and requirements definition, planning, execution, monitoring, and project close.<\>
*Partners with Executive Sponsors and business and technology stakeholders to define project/program governance structures and communication plans.<\>
*Provides accurate and timely reports on project progress, identifying risks and opportunities and escalating as appropriate.<\>
*Coordinates activities and communication across the project, including Executive Sponsors, Business Owners, Steering Committees, IT leaders, project team members and other stakeholders.  <\>
*Conducts  Project Retrospective , including  lessons learned , assessment of success criteria and realized (or anticipated) benefits. <\>
*Performs other duties as assigned. <\>

<\>
SENIOR:<\>
Requirements:<\>
Bachelors degree in Business, healthcare, or related field required.  Masters preferred.  Must hold current Project Management Institute (PMI) certification as a Project Management Professional (PMP) or must obtain certification within six months of employment.  Minimum eight (8) years of project management data analysis or similar experience required, preferably in healthcare.  At least five years directly managing medium to high complexity projects.<\>

<\>
Summary:<\>
This position will provide expert project management for large, complex and strategic multi-departmental projects.  Direct various business area teams through definition, development, and implementation of critical processes and systems solutions.  Coordinate and communicate among Executive Sponsors, Steering  Committee, Project Team, and other stakeholders;   Responsible for the successful completion of projects on time and within budget
<\>

<\>
Responsibilities:<\>
*Partners with senior business management to educate them on project concepts and facilitate determining business implications and opportunities<\>
*Directs various business area teams through definition, development, and implementation of critical processes.<\>
*Coordinates and communicates among Executive Sponsors, Steering Committees, project teams and other stakeholders<\>
*Manages large, complex, strategic enterprise wide projects utilizing multiple business resources.  May manage multiple projects Plan.<\>
*Manages, coaches, and mentors project managers and project staff. Lends expertise to internal teams and task forces.<\>
*Manages day to day operational and tactical aspects of multiple or large scale projects.<\>
*Oversees managers working on client engagements within practice.  Lends expertise to internal teams and task forces.<\>
*Reviews high level deliverables across projects.  Reviews the status reports of team members across projects and addresses issues as appropriate.<\>
*Implements engagement review and quality assurance procedures in accordance with PHS methodology to ensure successful execution of projects.<\>
*Manages scope and minimizes exposure and risk across multiple projects.<\>
*Easily recognizes areas for internal improvement and develops plans for implementation.<\>
*Leads complex, cross-functional, strategic or business-critical projects and may partner with one or more IT or business project managers, holding overall accountability for assigned projects; may manage multiple, concurrent projects.<\>
*Project teams may include resources from multiple units as well as vendors and service providers.  Teams may frequently include remote team members.<\>
*Ensure that project proposals are complete prior to going to Leadership for approval.<\>
*Directs project through full lifecycle, including project initiation and requirements definition, planning, execution, monitoring, and project close.<\>
*Reviews all contracts and statements of work for assigned project to validate that all legal and financial requirements are fulfilled before project execution; may work directly with Legal and/or Finance to resolve outstanding issues.<\>
*Reviews approved proposals with Executive Sponsors, IT Business Partners, IT PM (if assigned) and other stakeholders to ensure that project is fully understood by all stakeholders.  Works with leadership to adjust as needed.<\>
*Partners with Executive Sponsors and business and technology stakeholders to define project/program governance structures and communication plans.<\>
*Develops detailed project plans, including charter, scope, metrics, budget, timelines/schedules, risk management, progress reporting, and other elements as appropriate to the project.<\>
*Provides accurate and timely reports on project progress, identifying risks and opportunities and escalating as appropriate.<\>
*Coordinates activities and communication across the project, including Executive Sponsors, Business Owners, Steering Committees, IT leaders, project team members and other stakeholders.  <\>
*Conducts  Project Retrospective , including  lessons learned , assessment of success criteria and realized (or anticipated) benefits. <\>
*Manages, coaches, and mentors junior Project Managers and project staff.<\>
*Shares best practices with business department leaders and staff, informally or through structured  Knowledge Sharing .<\>
*Leads or participates in continuous improvement initiatives. <\>
*Contributes to the strategic mission by exhibiting the highest standards of project management competence and seeking opportunities for continuous improvement at the project, team, and organizational level.<\>
*Performs other duties as assigned.<\>

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Benefits

Benefits are effective day-one (for .45 FTE and above) and include:

  • Competitive salaries<\>

  • Full medical, dental and vision insurance<\>

  • Flexible spending accounts (FSAs)<\>

  • Free wellness programs<\>

  • Paid time off (PTO)<\>

  • Retirement plans, including matching employer contributions<\>

  • Continuing education and career development opportunities<\>

  • Life insurance and short/long term disability programs<\><\>

     

    About New Mexico

    New Mexico's unique blend of Spanish, Mexican and Native American influences contribute to a culturally rich life>Santa Fe's artists, and you get an eclectic mix of people, places and experiences that make this state great.

     

    Cities in New Mexico are continually ranked among the nation's best places to work and live by Forbes magazine, Kiplinger's Personal Finance, and other corporate and government relocation managers like Worldwide ERC.

     

    New Mexico offers endless recreational opportunities to explore, and enjoy an active life>

     

    AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

     IG123

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