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Executive Asst/Enterprise Unit - req# 8107

at University of New Mexico

Posted: 4/15/2019
Job Reference #: 8107
Keywords: executive

Job Description

Executive Asst/Enterprise Unit

Requisition IDreq8107
Working TitleExecutive Asst/Enterprise Unit
Position Grade12
Position Summary

UNM-LA is seeking an Executive Assistant to our UNM-LA CEO.

This person manages the operations and administration of the UNM-Los Alamos CEO Office, advises, assists, and represents the principal executive on a wide range of management, legal, programmatic, and operational issues affecting both the institution and its community constituency, and performs integrated liaison and follow up on the principal executive's behalf. The person will oversee one or more special programs of significant import to the institution and/or the community, and manages the provision of direct administrative support to the principal executive. The successful candidate should be able to work independently and with others in group projects. This person may occasionally need to work evenings or weekends.

This person will administer and oversee day-to-day activities of the office, develop and prepare budgets, maintain budget records, prepare budget reports, gather, investigate and analyze specific issues affecting campus operations, prepares reports and correspondence which may be highly sensitive and confidential in nature, oversee and administer operational program and or projects of significance to the institution and the community as appropriate, participate in development of policies, objectives, and long-range planning, develops tracking and evaluation programs to assist in accomplishment of established goals, performs miscellaneous job-related duties as assigned.

The University of New Mexico Los Alamos is a two-year branch campus of the University of New Mexico located approximately 90 miles northwest of Albuquerque. UNM-Los Alamos focuses upon teaching excellence, the Los Alamos Campus offers academic transfer courses, as well as vocational and technical courses to the citizens of Los Alamos County, Sandoval County, and northern New Mexico.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Excellent problem-solving skills and strong attention to detail

  • Strong communication skills, both verbal and written

  • Strong computer application skills (Microsoft Word, Excel, Adobe Acrobat, etc.)

  • Experience with budgets and oversight of financial records

  • Experience with administration of day-to-day operations of a complex office

  • Experience with event planning

  • Demonstrated friendly, professional and helpful demeanor at all times

  • Demonstrated ability to maintain confidentiality of records and information

  • Experience working with diverse groups of people

  • Demonstrated ability to work independently or effectively as a member of a team

Additional Requirements-Official transcripts, High school diploma, or GED certificate will be required for hire. Please see minimum qualifications for specifics.-It is strongly suggested that applicants review the Position Classification Description in our UNMJobs .
CampusLos Alamos
DepartmentLos Alamos Branch
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusExempt
Pay$2,986.30 - $4,478.93 Monthly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date3/1/2019
Application InstructionsDocuments to be submitted: Resume;Cover letter;List of references; Official Transcripts (required of the selected candidate). SPECIAL INSTRUCTIONS TO THE APPLICANT: As a sample of your written communication skills, please prepare a short email inviting the UNM-LA Advisory Board, key community members, and UNM-LA faculty, staff, and students to attend an event where approximately 20 students will present their research projects. For purposes of this exercise, assume the hypothetical event will involve students who are Pre-Professional Health majors and have been working on their research project for two semesters, under the direction of UNM-LA faculty, and with individuals from LANL serving as mentors. The event will take place from 4-6 pm on March 20 in Wallace Hall at UNM-LA. You may add additional fictional detail that you might gather to prepare the requested email.

Application Instructions

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