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Program Manager - req# 13634

at University of New Mexico

Posted: 11/4/2020
Job Reference #: 13634
Keywords: contract

Job Description

Program Manager

Requisition IDreq13634
Working TitleProgram Manager
Position Grade13
Position Summary

The Transdisciplinary Research, Equity and Engagement Center for Advancing Behavioral Health (TREE Center) seeks a highly motivated team player with a commitment to multi-disciplinary team collaboration. The TREE Center bridges several colleges and departments on main campus and the health sciences center and has a budget of $1.4 million per year (total of $7.2 Million from October 1, 2017-June 20, 2022, National Institute on Minority Health and Health Disparities/National Institutes of Health). The TREE Center has three Cores (Administrative, Community Engagement Dissemination and Investigator Development), two research projects and pilot research projects. This Center’s leadership emphasizes inclusion, equity, diversity and community engagement in advancing the pipeline of under­-represented minority researchers and multi-level behavioral health research. The TREE Center’s research leadership and larger community of practice are rooted in culturally centered knowledge that is complemented with academic science.

This is a full-time Term position. This position is dependent upon funding awarded through NIH and will be evaluated for a Term renewal via a competitive national application process in 2022. This position is located within 2 miles of main campus.

Duties and Responsibilities

1. Plans and coordinates the daily administrative components of a university research center with a statewide, regional and national reach. Oversees fiscal, operational, administrative, and human resources management of the program(s). Maintains responsibility of the appropriate use of programmatic funds within the parameters of the contract(s)/grant(s), up to approximately $1.5 million per fiscal year.

2. Strategic representation, communication and collaborative via direct or virtual interaction with a wide range of high-­level internal and external constituencies.

3. Leads in developing structured protocols, processes and tools for building synergistic linkages between the TREE Center’s interconnected components (Cores, Research Projects, Community Scientific Advisory Committee and larger community of practice). This involves cross campus integrated program planning, management and support for faculty, staff and students across Colleges, Departments, Institutes and Centers and requires a high level of management and communication skills.

4. Designs and implements systems to assess, collect, maintain, and analyze grants management data;
generates interim progress reports, final reports, evaluation, human subjects research protocol and other information related to the Center’s operations.

5. Establishes and implements short-­ and long-­range goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness and effects changes required for improvement.

6. Administration of integrated operating policies and standards, and management systems including federal/state/university regulations related to COVID-19.

7. Designs, establishes and maintains staffing and an organizational structure to effectively accomplish the Center’s function. Provides leadership/guidance to staff and/or students.

8. Administers and implements funded contracts and grants to ensure compliance with the funding agency, university, tribal, state, and federal requirements and guidelines. Leads the Center’s administrative team meetings and participates in other meetings, working groups and strategic planning/evaluation retreats.

9. Supports the Center’s community outreach and communication’s activities that includes interfacing with external and internal stakeholders.

10. Engages in the development of professional services contracts, subawards and student contracts.

11. Oversees the social media, web and communications and marketing programming of students and/or staff and/or consultants.

12. Plans and co-develops strategies with the Center’s leadership for generating resources and/or revenues for the project; assist in preparing contract and/or grant proposals as well as annual NIH reports.

13. Recommends, participates in the development of, and establishes pre-and post- award policies and procedures.

14. Acts as a liaison between main campus and HSC fiscal management teams related to contracts and
grants procurement activities.

15. Leads in developing grants applications and proposals and handles the complexities of the budget, protocols, application forms and more in collaboration with cross campus faculty and statewide and national partners.

16. Performs miscellaneous job-­-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 6 years of experience 2 of which are management level experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Minimum Qualifications

  • Ability to perceive, control, reflect and evaluate personal and interpersonal relationships and dynamics with a fair and balanced approach to one’s work environment (i.e. self-awareness, self-regulation, motivation, empathy, and social skills).
  • Ability to communicate effectively, both orally and in writing.
  • Experience managing information technology and online communications platforms (i.e. Zoom, online team collaboration and program management applications). Including experience with scheduling, coordinating, and managing technology for meetings.
  • Ability to develop and maintain record keeping systems, procedures and research protocols.
  • Skill in the use of computers, preferably in a PC and/or MAC, Windows-­based operating environment and required budget and grants management software.
  • Ability to schedule and plan events in both virtual and in-person environments.
  • Experience organizing programs and activities in alignment with goals and objectives.
  • Skill in budget preparation, fiscal management and procedures. Preferably, acquisition and sound management of a Purchase card in a university setting.
  • Knowledge of contracts and grants preparation and post-­award management.
  • Demonstrate confidence in leading the management and communications of TREE Center program strategies, activities and operational tasks.
  • Excellent written and oral communication skills both via emails, zoom and one on one.
  • Ability to coordinate and develop reports per grant requirements.
  • Ability to work in a large center with multiple PIs and projects.
  • Ability to develop, plan, and implement short-­and long-range goals.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to meet and adhere to deadlines and manage others in doing the same.
  • Ability to provide leadership/guidance to staff and/or students, to include organizing, prioritizing, and work assignments.
  • Ability to work independently and to track and implement aims, procedures, strategies, forms and other activities of the TREE Center across multiple units.
  • Ability to gather data, compile information, and prepare reports.

Preferred Qualifications

  • Bachelor’s degree
  • At least 2 years’ experience managing/coordinating a large project.
  • Preferably ability to speak or understand another language common to New Mexico’s diverse communities (for example but not limited to Spanish, Tiwa, Tewa, Teres, Navajo).
  • Familiarity with UNM and UNM HSC systems, processes and protocols (Banner, Chrome and other).
  • Experience working with UNM financial systems including: Banner, Chrome River, LoboMart and MyReports.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentCOPH Deans Office (304A)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/20/2022
Pay$3434.31-$5151.47 Monthly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date10/20/2020
Application Instructions

Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.

Please submit a Cover Letter describing how your qualifications align with this position, Resume, and three References.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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